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Boss app: Bills

The Boss app's Bills tab. Every bill of the days chosen, newest first, with search by bill number or table and the filters All, Paid, Open, Pay later, Refunds and Voided; press a bill for its sheet with its facts, items, promotions, totals and payments.

Who uses it:OwnerWhere:Boss app
On this page

Bills lists every bill of the days and outlets in the top bar, newest first: paid, open, held, Pay later, refunds and voided. Search by number or table, filter by state, and press a bill to see all of it: the dishes, the discounts, the totals and how it was paid.

The list is the back office Sales list's own bills. A closed bill's sheet is the stored bill the receipt is printed from. See Sales list.

Before you start

  • Your access group allows Reports, Sales Reports, View. Without it the tab says Your sign-in may not see the list of bills.
  • To look inside a bill that is still open, it also needs Live service, Open Bills, View (or POS, Take Orders, View).

The list, part by part

Bills: the search, the filters with their counts, and the newest bills.
  1. Bill number or table: type part of a bill or receipt number, a table, or the number of the bill a refund gives back on. The list follows a moment after you stop typing.
  2. The filters: All, Paid, Open, Pay later, Refunds and Voided, each with how many bills of that kind the days hold, whatever the search. Paid is the bills paid outright; a bill with a Pay later method among its payments is under Pay later instead. Open holds the held bills too. Pay later is shown only when there is one. The lit one is on screen.
  3. The number: the receipt number of a paid bill or a refund; the bill number of a bill not paid yet.
  4. The state: Paid (green), Open (pink), Held (grey), Pay later (amber), Refund (amber, a refund document) or Voided (red).
  5. When and where: the time it was paid, or voided, or for a bill still open the time it was opened, with the day too when the range has several days; the table, or the order type when there is none; the POS; and with several outlets, the outlet's code.
  6. Paid by: the methods it was paid with, each once. On a refund: Refund of and the bill it gives back on.
  7. The total: a refund's is the money that went back, with a minus. A voided bill's is struck through.
  8. Show more: the next bills. They also come by themselves as you scroll near the end. It says Loading… while they come.

A bill with Refunded beside Paid had money given back later: its refund is a row of its own.

  1. Open Bills.
  2. To find a bill, type its number or its table in Bill number or table, such as T6 or 000245.
  3. To see one kind only, press a filter, such as Voided.
  4. Press a bill to open it.

One bill

A paid bill, opened from the list.
  1. ‹ Bills: back to the list. The phone's own Back does the same. The title is Bill and its number.
  2. Bill (or Refund): the state, and the total in large.
  3. The facts: Receipt no., Bill no., Business day, Table, Order type, Guests, Opened, Closed (on a voided bill, Voided and when), Server, Cashier, POS, and on a refund Refund of. A fact the bill does not have is left out. Under them, on a voided bill, Void reason:, and the bill's Remark: when it has one.
  4. Items: each line, 2 × Nasi Lemak Ayam and its amount. Under it, its options (+ Extra sambal (1.00)), its note in quotes, Staff: who sold it, and Line discount − when it had one. A voided line is struck through and says Voided. A set meal's own dishes are indented under it, with no amount.
  5. Promotions and vouchers: each promotion and voucher on the bill, with where it came from: Promotion, Voucher or Member voucher, on the whole bill or on line 2.
  6. Totals: Subtotal, then when not zero Line discounts, Bill discount, Service charge, your own charge by its name, Tax (with of which … is in the prices for a tax inside the prices) and Rounding; then Total, and Refunded since when money was given back later.
  7. Payments (on a refund, Money given back): each payment's method and amount, with its time, by who took it, the card type, the card's last four digits and the reference, when known. Change given at the foot. No payment on this bill. on a paid bill with none.

An open bill

A bill not paid yet has no receipt. Its sheet is read from the back office's Open Bills, as it stands now:

  • Bill: Open or Held, the total so far, and Bill no., Table, Order type, Guests, Opened, Server and POS.
  • Items: each line and its amount, with its note. Nothing on this bill yet. when it has none.
  • Totals so far: Subtotal, Line discount, Bill discount, Service with its rate, your own charge, Rounding, Total, each payment already taken, and Still to pay.

Without the right to look inside open bills, the sheet says This bill is still open. and Its lines and payments show here once it is paid. Your sign-in may not look inside open bills; an administrator can allow it (Open Bills).

What if…