FooodPosWiki

System Button

The System Button page. Profiles of which buttons a POS shows along the bottom of its table screen and under its sales screen - the built-in All buttons, + New, Edit, Duplicate, Delete, Show all and Hide all, the buttons that are always shown - and Apply to, the POS that use each profile.

Who uses it:OwnerManagerWhere:Back officeWindows POSAndroid POS
On this page

A POS shows a row of buttons along the bottom of its table screen, such as Kept items, Refund and Quick sale, and a row under the menu on its sales screen, such as Discount, Split bill and Print bill. A System Button profile is a named choice of which of those buttons show. Give the bar tills a profile without Refund, for example, so that the bar staff never see it.

Every POS uses the built-in All buttons until another profile is chosen for it. Hiding a button only takes it off the row: it is not a right. A person still needs the right to use a button that is shown.

Before you start

  • Only an Administrator or a Manager sees System Button in the menu. Making, changing and deleting profiles also needs the right to edit POS terminals.
  • A profile is for a Main, a Sub or a Waiter POS: the ones with a table screen and a sales screen.

Open System Button

  1. In the menu, under MASTERS, click Outlet, then System Button.
Outlet, System Button: the built-in All buttons first, then your profiles.
  1. System Button: under MASTERS, in the Outlet category.
  2. The title and its line: which buttons a POS shows, and that every POS uses All buttons until another profile is chosen for it: under Apply to in the profile, or on the POS itself.
  3. + New: makes a profile. Shown to those who may edit POS terminals.
  4. Profile: its name.
  5. Table screen: how many of the table screen's buttons it shows, such as 9 of 11 shown, or All shown. Point at it to see which are hidden: Hidden: Stock, Refund.
  6. Sales screen: the same for the sales screen's buttons.
  7. POS that use it: each POS as code (outlet), up to eight and then and 3 more, with (and 1 switched off) for POS that are switched off. No POS when none uses it.
  8. All buttons: built in, first, green Built in: Built in. Shows every button, including any added by a later release. It cannot be changed or deleted.
  9. Edit, Duplicate and Delete: for your own profiles. See Copy a profile and Delete a profile.

A profile's window

The profile's window: its name, the POS that use it, and the two rows of buttons.
  1. Profile: Name, up to 100 characters. Needed, and not All buttons.
  2. Apply to: the POS that use this profile. Tick a POS to give it this profile; untick it to put it back on All buttons. See Apply to terminals.
  3. Table screen: The row of buttons along the bottom of the table screen (the floor plan). Sales screen, beside it: The row of buttons under the menu on the sales screen (the order screen).
  4. How many show: All shown, or such as 9 of 11 shown.
  5. Show all and Hide all: tick or untick every button of that row, except the ones always shown.
  6. Always shown: a button that cannot be hidden, ticked and dimmed, with the reason under it (below).
  7. A button: its tick and its name, and under it what a person needs to use it, such as Anybody. The orders in the tray ask pos.qr.view. A button only one of the POS apps has says Windows POS only or Android POS only.
  8. A hidden button: unticked. The POS that use this profile do not show it.
  9. The line under the rows: what hiding does and does not do.
  10. Save: saves the profile and the Apply to ticks together.

The buttons always shown

ButtonRowWhy it cannot be hidden
Shift / Open shiftTable screenThe only way to close this POS's shift and count its drawer, and to open one where a shift must be open to sell.
Day endTable screenOn a main POS, the only way to close the business day.
Save & FireSales screenThe only way to save a bill's new items and send them to the kitchen: a bill already begun cannot be finished without it.

A button also shows only where it applies, whatever the profile says: Refund only on a POS that takes payment, Pay later / Deposit only while they are switched on for the outlet, Member only while the restaurant is connected to Member, Give voucher never on a waiter tablet.

What the cashier sees

On the POS: the table screen of a bar till on Bar buttons, without Stock and Refund.

Make a profile

  1. Click + New. The window New System Button profile opens, with every button shown.
  2. Type a Name, such as Bar buttons.
  3. Untick the buttons the POS should not show, on Table screen and Sales screen.
  4. Under Apply to, tick the POS that should use it.
  5. Click Save. Without POS ticked, it says No POS uses it yet: tick them under Apply to; with POS ticked, Applied: and the POS.

Each POS shows its new row of buttons at its next sync. A POS can also be given its profile on its own window: Outlets, the outlet, POS terminals, Edit, Orders & payments, System Button profile. See Orders & payments.

Copy a profile

  1. Click Duplicate on the profile's row. It says Copied as "Bar buttons (copy)".
  2. The copy opens at once. Give it a name of its own, change its buttons, and tick its POS.
  3. Click Save.

Delete a profile

  1. Make sure no POS uses it: untick them all under Apply to, or choose another profile on each POS.
  2. Click Delete on its row, and answer Delete the System Button profile "Bar buttons"? This cannot be undone. with OK.
  3. It says "Bar buttons" deleted.

What if…