Export CSV, PDF, print and email
Where the back office lets you take figures and papers out, and what each holds. Export CSV on every report table, a bill's Print, Export PDF and Email in the Sales list, Day end by POS as a PDF, and the QR codes as PDF stickers.
On this page
The back office shows everything on screen, and lets you take it out where you need it: a CSV file for a spreadsheet, a PDF to keep or send, a printed receipt, or a receipt emailed to a guest. This guide says where each button is and what it gives you.
| Button | Where | What you get |
|---|---|---|
| Export CSV | above each table of a report, and on Deposits, Members, Member sales and a customer's statement | the rows of that table, as a spreadsheet file |
| a bill in the Sales list | the receipt, through your browser's print window | |
| Export PDF | a bill in the Sales list | the receipt as a PDF file |
| Export PDF | a customer's statement, in Customers | the statement as a PDF file |
| a bill in the Sales list | the receipt, emailed to the address you type | |
| Download PDF | Day end by POS | the day's report on A4 |
| Download PDF, Permanent QR for all tables (PDF), PDF | QR Ordering, Codes to print | QR codes to print and stick |
Export CSV
Day by day
| Date | Bills | Guests | Gross | Discount | Service | Tax | Rounding | Net sales | Collected | Avg bill |
|---|---|---|---|---|---|---|---|---|---|---|
| 22 Oct 2026 | 41 | 96 | 1,520.40 | 30.00 | 149.04 | 98.36 | 0.02 | 1,489.40 | 1,737.80 | 42.39 |
| 23 Oct 2026 | 38 | 88 | 1,402.10 | 12.00 | 139.01 | 91.74 | -0.03 | 1,390.10 | 1,620.82 | 42.65 |
- Export CSV: saves the rows of this table as a .csv file, to your browser's downloads.
- Open the report and choose the outlet, the POS and the dates. See Dates, presets and the business day.
- On the table you want, click Export CSV.
- Open the file in Excel, Google Sheets or Numbers.
What the file holds:
- One line per row of the table, with a first line of column names. The money is plain numbers, without RM, ready to add up.
- The rows the report found, for the outlet, POS and dates chosen. The Sales list shows 500 bills at a time and saves the bills listed on screen: press Load the next 500 at its foot first when you need them all.
- Names in any language. Chinese and Malay item names open correctly in Excel.
- A name that says what it is, such as sales.csv, sales-list-2026-10-01-to-2026-10-07.csv or day-end-by-pos-HQ-2026-10-23.csv. With one POS chosen, its code is added: sales-T01.csv. In the Sales list's file, while it covers several outlets, a column says which outlet each bill is.
A table with nothing in it saves no file.
A bill: Print, Export PDF and Email
In Reports, Sales Report, Sales list, click a bill. The window Bill HQ-000123 opens, with the bill's details on the left and its receipt, drawn as the POS prints it, on the right.
- Print: opens your browser's print window with the receipt alone, at the width of a receipt roll. Choose a printer and print. Use it to give a guest a copy from the office.
- Export PDF: saves the receipt as a PDF, named receipt-HQ-000123.pdf.
- Email: opens a box to type the guest's email address.
- WhatsApp: not set up yet. It says WhatsApp sending is not set up yet. and suggests Email or Export PDF meanwhile.
- The address: the guest's email address.
- Send receipt: sends the receipt. The window then says Receipt sent to customer@example.com. Cancel closes the box.
‹ Previous and Next › at the top of the window move to the bill before or after, without closing it.
Day end by POS as a PDF
In Reports, Other Reports, Day end by POS, choose the outlet and the day. Two buttons stand above the report:
- Export CSV: every line of every POS and the outlet's total, as a spreadsheet.
- Download PDF: the same on A4 pages: the outlet, the business day, whether the day is closed, then a table for each POS and one for the outlet total. It reads Making the PDF… while it is made, then saves day-end-by-pos-HQ-2026-10-23.pdf.
QR codes as PDF
In General Setup, QR Ordering, the part Codes to print makes QR codes you print and stick:
- Download PDF beside the delivery and pick up code: one A4 poster with the outlet's name and the code large.
- Permanent QR for all tables (PDF): one file with a card for every table. Its window asks how many Codes on each A4 page (1, 4, 6 or 12), which Floor (or All floors), and whether to Make a NEW code for every table. Click Make PDF.
- PDF on a table's row: that table's card alone.
See QR Ordering: codes to print.