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Pay Later & Deposit Report: Deposit activity

What happened to deposits over the business days you choose. Deposits and top-ups taken and money handed back, each by payment method, deposits used on bills and forfeited, the deposits counted as sales, and every document one by one.

Who uses it:OwnerManagerWhere:Back office
On this page

Deposit activity says what moved on deposits in a range of days: what was taken, from whom and by which method, what was used on bills, handed back or forfeited. Over one day it is that day's DEPOSITS part of the Z reading, to the sen.

What it counts

  • Each movement on the day it happened, by business day: a deposit taken or topped up, used on a bill, handed back, forfeited or adjusted.
  • Money in and out by method: what customers paid for deposits, and what went back to them, by payment method.
  • Each outlet's own: a deposit belongs to the outlet that took it, and its use to the outlet whose bill it paid.
  • Deposits counted as sales: when an outlet counts deposits as sales when they are taken, a panel says what that adds to and takes off its sales.
  • This report has an Outlet box but no POS box.

Before you start

  • You need Deposit Reports in your back office access group.

Open Deposit activity

  1. In the menu, under REPORTS, click Pay Later & Deposit Report, then Deposit activity.
  2. Choose the outlet and the days. See The controls every report shares.

The report, part by part

Deposit activity for October at one outlet.
  1. Deposit activity: under REPORTS, in the Pay Later & Deposit Report row. Held, Activity and SST by date received, above the title, open the three deposit reports.
  2. Taken: the money taken for deposits and top-ups in those days, with how many.
  3. Used on bills: what deposits paid on bills, with how many uses.
  4. Refunded: the money handed back to customers, with how many.
  5. Forfeited: deposits kept when they were not used, with how many.
  6. Counted as sales (mode S): shown only when an outlet counts deposits as sales when taken, and the days have one. + Deposits taken as sales is added to the sales; - Deposits counted earlier is taken off a bill a deposit paid, because it was counted when taken; - Deposits refunded is taken off when one goes back. Sales adjustment is the three together.
  7. Taken, by method: the money taken, by payment method, with how many tenders.
  8. Handed back, by method: the money handed back, by payment method.
  9. Every document: each movement, one row, in the order it happened, up to 2000.
  10. Export CSV: saves every document as deposit-activity- and the days.
  11. What: Taken, Top-up 2 (and so on), Used on and the bill's number, Put back by a refund (a refund of a bill gave the deposit back), Refunded, Forfeited, Credit kept or Adjusted, with the document's own number when it has one.
  12. Amount: money in is positive; used, refunded and forfeited are negative.

Day is the business day; Deposit is the deposit's DP number. With All outlets and several outlets, an Outlet column comes after Day. The CSV has: Day, Outlet, Deposit, What, Document, Customer, Mode (Counted as sales or Record only), Amount and Note (the reason given, such as why it was forfeited).

What if…