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Pay Later & Deposit Report: Pay later activity

What happened on Pay later over the business days you choose. The invoices, the hold sales and those converted, the debts collected by payment method, refunds to Pay later, write-offs and adjustments, by outlet.

Who uses it:OwnerManagerWhere:Back office
On this page

Pay later activity says what moved on Pay later in a range of days: how much was sold on Pay later, how much customers paid back and by which method, and what was refunded, written off or adjusted. Over one day it is that day's PAY LATER part of the Z reading, to the sen.

What it counts

  • Invoices are sales, on their bill's day. Invoices is the Pay later payments on paid bills, by the business day of the bill.
  • Hold sales are not sales. A bill held for a customer is counted on the day it was held, and is not in the sales. When it is converted into a bill, it is a sale on the day it was converted.
  • Debt collected is not sales. It is money received for a sale made on another day, by the day it was received. Its cash went into a drawer, and is on the Payments report under Collections.
  • Refunds, write-offs and adjustments are counted on the day they were made.
  • Each figure is the outlet's that did it: an invoice the outlet's that sold, a collection the outlet's that took the money.
  • This report has an Outlet box but no POS box.

Before you start

  • You need Pay later Reports in your back office access group.
  • The restaurant's plan must include Pay later and deposits.

Open Pay later activity

  1. In the menu, under REPORTS, click Pay Later & Deposit Report, then Pay later activity.
  2. Choose the outlet and the days. See The controls every report shares.

The report, part by part

Pay later activity for the last 7 days at two outlets.
  1. Pay later activity: under REPORTS, in the Pay Later & Deposit Report row. Outstanding, Activity and SST by payment date, above the title, open the three Pay later reports.
  2. Total invoice: the Pay later payments on paid bills of those days, with how many bills: sales on their day.
  3. Debt collected: what customers paid back on their debts in those days. Not sales.
  4. Hold sales: the bills held for a customer in those days, how many and what they came to: not in sales.
  5. Written off: the debts written off in those days.
  6. The range: every movement, one row each, with how many and how much, and a note under the ones that need it. A row with nothing in it is left out, except Invoices and Debt collected.
  7. Export CSV: saves The range as paylater-activity- and the days, with What, Count, Amount and Note.
  8. Debt collected, by method: the money collected, by payment method, with how many payments.
  9. By outlet: shown with several outlets: each outlet's Invoiced, Hold sales, Converted, Collected, Refunded and Written off.

The rows of The range

RowWhat it is
Invoices (Pay later tenders on settled bills)the Pay later payments on paid bills. Sales on their day
of which no customer named (assign in Customers)the part of the invoices with no customer on them yet: give each one its customer in Customers
Hold sales (held for a customer)bills held for a customer. Not in sales
Hold sales convertedheld bills brought back as bills. Sales on the day converted
Debt collectedmoney paid on debts. Not sales
Refunded to Pay laterrefunds of Pay later bills, taken off what the customer owes
Written offdebts given up
Adjusteddebts changed by hand
Deposit used twice, put on the owed pocketa deposit used on two bills: the second use becomes a debt
Collected beyond the debt, moved to held credita customer paid more than they owed: the rest is held for them as credit
Moved in by mergesdebts moved in when two customers were merged

What if…